In Compliance with the Australian Privacy Principles
Information is categorised into two classes, Personal and Sensitive information, both of which the College collects. Personal information covers names, dates of birth, place of birth whilst Sensitive Information can range from medical, race, political, religion, sexual orientation or membership of a trade union. There are numerous ways in which this information is collected and guarded by the College.
The College collects information in many different ways. Each time a file is opened or meeting is held details such as name, address, and phone number are taken. Records may also be maintained from meetings conducted with College Staff as a means of future reference. The collection, disclosure, use and accuracy of such information is covered by the Act.
In accordance with the APP’s the College will not collect any information that is not essential to the provision of our profession services and/or the maintenance of a client relationship. However, the provision of certain information (for what ever reason) may be refused.
In certain cases, the failure to provide information may inhibit the provision of services. (For example if such information is essential to enrolment at The John Flynn College then enrolment may be refused.) If this is the case, the College will advise, and the person can then decide whether he/she wishes to continue with our service. At all times it will the person who decides what information the College possesses.
The College collects the information to provide a specific service. It is anticipated that any information collected will be used only for the purpose for which it was supplied. However, there may be occasions where the information collected is used for other purposed such as College newsletter mail outs or College marketing of service.
If at any time a person should receive materials that are not requested, or does not want to receive further material, please contact the College and immediate steps will be taken to ensure that personal information is not used for these purposes.
The College cannot sell, rent trade or otherwise supply to third parties any personal information obtained without consent. The College can use personal information for the purposes reasonably incidental to the purpose for which it was supplied such as client mails outs; unless specifically requested that the use of the information is not to be used.
The College has measures designed to protect against the loss, misuse and/or alteration of the Information under our control.
The secure measures are:
1. Secure office computer network with industry standard internet security and regulated Staff access to personal data;
2. Restricted Staff access to both client and company records; and
3. A confidentially policy is included in the College Policy Manual.
Please be aware that in order to properly secure your information on-line, it may be held by overseas recipients. Such recipients hold the information on the basis that their privacy and security policies are in line, and reflect Australia’s current Privacy Laws.
The College will allow full access to any of personal information which is held. Further, should Corrections or alterations of information held are able to be made at any time to ensure that the information is up to date and accurate.
The College Principal or
Deputy Principal Corporate Services
The John Flynn College
James Cook University
Townsville Qld 4811
Telephone 4727 7500